ALBUM

Job Description

At Built we create powerful software for business executives and HR leaders. Our modular platform helps companies plan, hire, manage, and retain their workforce. As a small, growing startup we enjoy the freedom to solve problems from end-to-end instead of feeling like cogs in a big corporate machine. Every team member makes a big impact, and every person’s input is needed.

We're looking for a sharp, detail-obsessed Executive Assistant to support our CEO and COO and help our company run smoothly. This is a high-impact, high-trust role at the center of everything we do.

Assist our CEO and COO in their day-to-day workloads ensuring nothing falls through the cracks and distractions are minimized by:

• Support the preparation of materials and internal reports, including detailed financial spreadsheets, expense tracking, and operations data where accuracy is essential.

• Draft and edit marketing content across multiple formats, including social media posts, website copy, event materials, and partner marketplace listings.

• Support recruiting and new hire onboarding by scheduling interviews, drafting candidate communication, preparing onboarding materials, and updating internal hiring trackers and documentation.

• Handle a wide range of operational tasks, such as food orders, AV setup, researching and updating internal software tools, and ordering office supplies or equipment.

• Managing internal and external meetings, including scheduling, agenda creation, documentation, action item tracking, and follow-ups.

• Oversee day-to-day office operations including vendor coordination, room reservations, desk assignments, kitchen supplies, and serving as the primary contact with the office landlord.

• Plan and book all team travel, including flights, hotels, and transportation.

• Run occasional personal and professional errands to support the executive team and overall company operations.

Required Skills & Experience

This is what we're looking for:

• 2+ years of experience in an administrative, executive assistant, or operations role.

• Excellent written communication — clear, professional, typo-free messages are a must.

• Strong attention to detail, organizational skills, and follow-through.

• Excellent with spreadsheets and productivity tools like MS Excel, Google Docs, and project/task management software.

• Comfortable managing confidential information and working directly with executives.

• Proven ability to manage calendars, meetings, and logistics across multiple stakeholders.

• Willingness to roll up your sleeves; no task is too small if it helps the team move faster.

• Bonus: experience supporting early-stage startup teams.

Benefits

Here’s some of what we do to help our team members maintain a good work-life balance:

• Health insurance

• Dental insurance

• Life insurance

• Vision insurance

• AD&D insurance

• Paid vacation and sick time, commensurate with tenure

• Retirement plan with company match

• Onsite gym

• Historic downtown SLC office location

• Great access to the freeway, Trax, and FrontRunner

• Stocked kitchen with drinks and snacks

• Flexible schedule with remote work opportunities

Application Instructions

Please include a brief comment explaining why this job interests you, and attach a resume.