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Executive Assistant - Technology Department ›

Filevine

Filevine

Administration, IT
Salt Lake City, UT, USA
Posted on Saturday, January 13, 2024

Responsibilities:

  • Anticipate challenges and work proactively to avoid issues by leveraging expert-level communication and collaboration.
  • Provide perspective and guidance to the executive to assist in the execution of the executive’s duties. Be a thought partner.
  • Organize CTO’s time by reading, researching, and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Provide leadership to build relationships crucial to the success of the department by participating in professional organizations and other activities.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Organize and execute department-wide events.
  • Collect and analyze information to prepare reports and prepare CTO for meetings.
  • Contribute to encouraging, high-performing team culture by completing individual tasks to achieve team goals.

Qualifications:

  • 5+ years as an Executive Assistant to C-level executives or Partners at professional services firms
  • Experience operating in a fast-growing company; tech company experience preferred
  • Highly organized
  • Able to anticipate needs and dependencies without being asked or directed
  • Excellent time management and prioritization
  • Superior writing/editing skills
  • Flexible and willing to perform other duties as requested
  • Strong attention to accuracy and detail
  • A life long learner, constantly learning, improving and innovating
  • Tech savvy