Events Coordinator ›
Filevine
Administration
Salt Lake City, UT, USA
Posted on Saturday, August 31, 2024
Responsibilities
- Book and coordinate all travel arrangements for employees and speakers attending events when needed
- Pack and organize event swag, materials, and crates for all events
- Track and associate leads with the appropriate events
- Ensure timely delivery of all assets to event hosts
- Assist event managers in completing various tasks related to event planning and execution
- Potentially staff events as needed
- Execute pre-event, during-event, and post-event tasks to ensure flawless execution
- Take meeting notes for all event meetings and track tasks for team members
- Support the planning and execution of 150+ trade shows, 22 Utah Jazz games, 12 field marketing events, 4 mini customer conferences, and 1 major customer user conference
Qualifications
- Bachelor's degree in Event Management, Marketing, or related field (or equivalent experience)
- 1+ years of experience in event coordination, assistant, or project management related role
- Exceptional organizational and multitasking skills
- Strong attention to detail and ability to work under pressure
- Excellent communication and interpersonal skills
- Quick learner with a passion for the events industry and/or marketing
- Ability to manage multiple projects simultaneously
- Strong problem-solving skills and ability to think on your feet
- Excellent time management and prioritization skills
- Team player with the ability to work independently when needed
- Willingness to travel and work flexible hours as required by event schedules
- Knowledge of marketing and sales processes
- Experience with task and lead tracking systems
- Familiarity with the tech industry and B2B events