Trade Show and Event Specialist ›
Filevine
Administration
Salt Lake City, UT, USA
Posted on Saturday, August 31, 2024
Key Responsibilities
- Assist in the planning and execution of user conferences and field events as needed.
- Work with cross-functional teams to help coordinate event logistics, including venue selection, vendor relationships, speaker preparation, AV requirements, catering, and transportation as needed.
- Work with the broader events team to coordinate event registration processes and attendee communications
- Develop and manage budgets for trade shows and events.
- Provide detailed post-event financial reports and analysis.
- Plan and execute company participation in trade shows including trade show selection, internal staffing, travel coordination, and on-site management as needed.
- Manage vendor relationships and negotiate contracts for trade show services and materials.
- Ensure all marketing materials and promotional items are prepared and available for events.
- Coordinate travel arrangements for staff attending trade shows and events.
- Be available to travel to events as required, including evenings and weekends.
- Ensure all event materials are accurate, brand-compliant, and delivered on time.
- Conduct thorough post-event evaluations to gather feedback and identify areas for improvement.
- Maintain an organized inventory of event supplies and promotional materials.
Qualifications
- Minimum of 3 years of experience in trade show and event planning.
- Proven track record of successfully managing event budgets.
- Strong project management skills and the ability to handle multiple tasks
- simultaneously.
- Excellent communication and interpersonal skills.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Willingness to travel as required (up to 35%).
- Office-based with significant travel required.
- Ability to lift and transport event materials as needed.
- Flexible working hours, including evenings and weekends, especially during events.
Working Conditions
What's In It For You
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Ergonomic and height-adjustable workstations for onsite employees
- Opportunity to learn from a dedicated leadership team
- Weekly Taco Lunches in the summer/fall/spring for onsite employees
- Centrally located open office building in Sugar House
- Flexible hybrid work schedules depending on the department with some departments offering fully remote positions in the United States (R&D)
- Top-of-the-line company swag
Join our team and contribute to creating memorable and impactful events that drive our business forward. If you are passionate about event planning and have a keen eye for detail, we would love to hear from you!