Executive Assistant to the CEO ›
Filevine
Administration
Prague, Czechia
Posted on Jun 1, 2025
Objectives of this role
- Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management
- Assist in the coordination of quarterly and ad hoc board meetings
- Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO
- Lead the deployment of company-wide communications from the CEO
- Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications
- Support the ongoing analysis of key business metrics
- Interface with customers and prospects
- Act as a thought partner to the CEO including sharing key observations and providing feedback
- Prioritize employee well-being and lead recognition efforts
- Manage budget deployment for the administration department
Skills and Qualifications
- 3+ years in a business or executive management role
- Proven experience organizing and coordinating projects and communication across multiple teams and departments
- Excellent written and verbal communication
- Extremely versatile, dedicated to efficient productivity
- Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters
- Flexibility to assume an on-call posture during evenings, weekends, and holidays
- Ability to travel as business needs dictate
- Mature ability to proactively anticipate business needs
- Experience with data analysis
- Experience with budget management
- Proven success in a project coordination role
- Nimble business mind with a focus on developing creative solutions
- Strong project reporting skills, with a focus on interdepartmental communication