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Filevine

Filevine

Administration
Prague, Czechia
Posted on Jun 1, 2025

Objectives of this role

  • Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management
  • Assist in the coordination of quarterly and ad hoc board meetings
  • Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO
  • Lead the deployment of company-wide communications from the CEO
  • Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications
  • Support the ongoing analysis of key business metrics
  • Interface with customers and prospects
  • Act as a thought partner to the CEO including sharing key observations and providing feedback
  • Prioritize employee well-being and lead recognition efforts
  • Manage budget deployment for the administration department

Skills and Qualifications

  • 3+ years in a business or executive management role
  • Proven experience organizing and coordinating projects and communication across multiple teams and departments
  • Excellent written and verbal communication
  • Extremely versatile, dedicated to efficient productivity
  • Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters
  • Flexibility to assume an on-call posture during evenings, weekends, and holidays
  • Ability to travel as business needs dictate
  • Mature ability to proactively anticipate business needs
  • Experience with data analysis
  • Experience with budget management
  • Proven success in a project coordination role
  • Nimble business mind with a focus on developing creative solutions
  • Strong project reporting skills, with a focus on interdepartmental communication