Office Assistant ›
Filevine
Prague, Czechia
Posted on Dec 5, 2025
Responsibilities
- Support the Operations team with day-to-day office management tasks.
- Assist with onboarding: picking up equipment for newcomers, preparing hardware, and welcoming new hires on their first day.
- Manage daily office needs and ensure smooth functioning of the workspace.
- Coordinate office supplies and food supplies to the offices
- Handle meeting room bookings
- Support internal event preparations, including logistics and setup together with Operations team
- Assist with device management processes in cooperation with the Operations team.
- Participate in the hiring process and help ensure smooth onboarding and off-boarding.
- Act as a contact point for the Czech office, solving daily issues and providing support to employees on-site.
Qualifications
- Excellent communication skills in English and in Czech/Slovak – both written and verbal.
- Based in Prague or able to commute regularly to the office.
- Comfortable using tools like Google Workspace, Outlook, Slack, Zoom, and calendar management platforms.
- Ability to work independently, while maintaining close alignment with a remote executive
- Strong organizational skills and ability to manage calendars, schedules, and operational workflows efficiently.
- High attention to detail – accuracy in documentation, scheduling, and daily office responsibilities.
- Proactive mindset – someone who anticipates needs, solves problems, and takes initiative without waiting for instructions.