Recruiting Coordinator ›
Filevine
People & HR
Salt Lake City, UT, USA
Posted on Dec 23, 2025
Responsibilities
- Deliver seamless interview scheduling across time zones, serving as primary candidate contact for timely communication and positive experience.
- Coordinate on-site interviews and ensure smooth execution.
- Own post-offer onboarding, including background checks, Paylocity setup, and collaboration to avoid delays.
- Maintain accurate Lever records, manage requisitions/headcount tracking, and handle data transfers/reporting for Finance and leadership (including weekly updates).
- Partner with recruiters/hiring managers on logistics, feedback collection, and process accountability.
- Support candidate sourcing via LinkedIn, job boards, and passive methods for hard-to-fill roles.
- Provide temporary coverage for recruiting automation project (through Q1) and assist with process improvements, reporting enhancements, and employer branding.
Qualifications
- 1–2 years of experience in recruiting coordination, HR operations, or administrative support
- Tech or SaaS experience preferred but not required
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- High attention to detail and commitment to data accuracy
- Comfort scheduling across multiple calendars and time zones
- Familiarity with ATS systems (Lever strongly preferred)
- Experience with sourcing tools such as LinkedIn Recruiter and job boards
- Proactive, solutions-oriented mindset with a desire to grow in recruiting or talent operations